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Today, staff training has become an essential part of the way organisations function. The demands of educating staff will of course vary for organisations; with factors such as the type of company, their size and operational objectives coming into play.
However, it is clear that whatever the training requirement, developments in technology have significantly improved these processes for the organisation, the educator and for students. The influence of technology improving the education process was exemplified in when an existing public sector client contacted Cinos to discuss an upgrade to their training facility. The facility was comprised of multiple training suites. Each suite had a number of rooms; from small classrooms seating students, to larger discussion rooms which could seat up to 25 students.
Each room contained a PC and large format screen where students would engage in the interactive lessons. To monitor and control the training process, each suite had a central control room. Whilst the training facility had been in use for some time, our client wanted recommendations on how new technology could be introduced into the suites to improve the experience for students, decrease the time spent on maintenance and ensure the rooms would function for general meetings and presentations.
They noted this cluttered the area and restricted students to work around the PC desk, rather than utilising the full space of the room. Furthermore, our client had experienced frustrations with the various maintenance requirements of room PCs; stating the time spent and effectiveness of their processes needed improvement. Cinos were asked to deliver a solution which would make the learning environment clean, clear and comfortable to work in.
The solution should allow any student to easily use the room PC as well as reducing the time spent on maintenance and classroom disruption. After completing a site survey, supported by various client meetings, it was agreed that to improve the working environment for students, all PCs needed to be moved to a central location.
From a student perspective this would ensure a clutter-free learning environment and remove the restrictions of working around one desk. This would have further advantages for our client; with improved PC performance in a central, controlled location, as well as eliminating the need to visit individual classrooms to identify PC faults and risk disrupting lessons. To ensure the core functionality of the classrooms was retained, an intelligent switching solution was required to route the video, keyboard and mouse signals from the PCs back into any of the classrooms.
Whilst traditional matrix switching solutions were considered, with 12 training suites in the facility, we raised concerns about the total cost, extensive cabling requirements and limitations on scalability. This would eliminate the need for specialist cabling and, with no limitations on adding more sources, future-proof any expansion plans.
The encoder converts the video, keyboard and mouse signals from the PC into digital for transmission across the network via one cat5e cable. As part of this project, and to ensure connectivity of the classroom PCs and peripheral devices, we designed and installed a local area network configured with multiple virtual local area networks VLAN using high-end Cisco switches. At the core of the network infrastructure sits a Cisco switch to ensure high availability and security, with Cisco switches located in each of the classrooms in both stacked and standalone configurations.
The switches and stacks were split using VLANs for each function type. Furthermore, using Cisco management software we are able to monitor functions and traffic flow to ensure an optimal, consistent user experience. The operator would require and easy-to-use interface which, with a few simple commands would assign any PC to any classroom.
Whilst the SVSI Controller is in place to handle the distribution of PC signals across the suite, this is typically done through a web portal. The addition and integration of the NetLinx Controller allows the operator central control of the whole suite from the stylish AMX With central control at their fingertips, the operator can open a customised map of the training suite on the touch panel and assign any PC to any classroom.
Not only does this ensure faulty PCs can be swapped out instantly, it delivers a multi-functional room solution where presentation PCs can be assigned rooms for employee-use during general meetings. The final aspect of the project involved providing local control to the larger discussion rooms. With the ability to now assign a presentation PC to the room, providing local control would increase the capabilities for general meetings.
A local input plate was fitted to the wall, allowing employees to connect their laptop to the room display. To accompany this, an AMX keypad was added; allowing users to select local sources and control volume. Looking at video over IP solutions? With SVSI in place, future expansion is easily achieved with the ability to add any number of inputs and outputs, creating a video matrix of unlimited size and expandability.
Furthermore, the solution has enabled us to relocate all PCs to a central location, resolving the following issues:. The original configuration meant that if there were issues with the PC or if it required software updates, the PC would have to be taken out of operation whilst fixed, or at the very least the students would be disrupted.
All PCs can be maintained from a central location; reducing engineers time identifying issues and visiting rooms to rectify these issues. Easy configuration of training PCs. Each training suite focussed on a specific module of the overall course. Updating PC software meant the trainer would have to visit each room separately. With the new solution in place, the trainer can enter the control room and switch each PC to their local monitor; configuring every machine from one place.
This speeds up the task for the trainer and ensures the rooms remain available for other users. For large meetings with multiple objectives, break out groups can collaborate via the NEC projector, with interactive pens available for annotating and distributing documents. The original classroom configuration limited the training ethos of group decision making.
The PC and PC screen were placed in the corner of the room, with the output duplicated onto the main room display. This restricted the student typing to the corner of the room; detaching themselves from the main group.
It was not practical to move the PC to the centre desk with no cable route from the PC to the desktop, as well as increasing the likelihood of cables being knocked out with students either side of the desk. Installing the SVSI solution meant that the corner desk could be removed and all students could sit around the central desk. The output from the PC was routed to the large format display and the wireless keyboard and mouse meant typing duty was easily passed around the group. Now with the PCs located in a central, access controlled area, there is no opportunity for the misuse of company equipment.
The introduction of SVSI means the rooms now only have a wall-mounted large format display and wireless keyboard and mouse. In the discussion room there is an AMX keypad for volume control and changing source inputs.
The result is a virtually clutter free environment. With the PC moved to a central location, the risk of damage to the PC in the classroom has been completely eliminated.
Students can control the PC from a wireless keyboard and mouse and with the SVSI decoder located on the under-side of the classroom table, the only cable in the room runs from the floor box to the room display. This means students can no longer accidently kick the PC under the table, or knock out or remove cables from it. In the original configuration, the classroom PC was programmed specifically for the training requirements, not for general meetings or presentations.
In the new configuration, with the PCs centrally managed from the control room, the operator can switch different PC sources to each room; ensuring presentation PCs are available when the room is required for general meetings.
Furthermore, in the larger discussion rooms, employees can connect their laptop via the local input plate with the ability to select local sources and adjust volume via an AMX keypad. Their scaling technology provides maximum flexibility for sources and displays; ensuring video feeds are always displayed at the optimal resolution.
Furthermore, we specifically chose the N series solution as they offer keyboard and mouse extension over IP. This allows students full control of the PC without it being in the room. It improves the ethos of group decision making by allowing students to collaborate together, rather than one being confined to the PC area. To get in touch with our team please fill out the enquiry form and a relevant team member will get back to you.
If your enquiry is urgent please contact your regional office:. Founded in Cinos have established a reputation for delivering the highest levels of quality, service and support.
Our continued expansion with regional offices in Europe, North America and Asia allows us to deliver the same high standards globally that we have built our reputation on. Not only has it enabled groups of students to work more effectively, it has enhanced the operational efficiencies of our client and ensured future system expansion is easily achieved.
Lee Sharp Engineering Director, Cinos. The Requirement. The Solution. We are perfectly placed to discuss your project. Get in touch with our team today. Click Here. The Benefits. Maintenance of PCs was ineffective and lead to classroom disruption. Restricted learning environment for students. Security of PCs in the classroom. Removing clutter from rooms. Damage to room PCs. Ensuring multipurpose functionality of training rooms. Learn More. Associated Technology. Cisco Catalyst Series Datasheet.
Featured News. The doctor will call you now: Outpatient video consultations for the NHS. When AV meets IT: how to get integrations to work. Cinos are Cisco Webex Calling Certified. Enquiry Form To get in touch with our team please fill out the enquiry form and a relevant team member will get back to you. Contact Our Team. Email us here. Call us here. UK Registered Office: 4. Quick Links. At a Glance. Regional Contact. Toggle Sliding Bar Area. Call us To get in touch with our team please call the relevant regional office.
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